Purpose of role:Reporting into the Head of Transformation this person will be responsible for coordination for the Transformation Office team, ensuring it brings alignment across the Delivery, Enterprise PMO and Change Management teams and complies with the overarching company governance framework.

Key Responsibilities

• Act as a representative and point of contact for the Transformation Office, liaising with stakeholders and other business functions in supporting the delivery of key projects.
• Responsible for workshop co-ordination and planning for the team, including arranging sessions and booking meeting rooms and other facilities.
• Completing presentations (PPT, Word, Excel), meeting agendas, meeting minutes and follow up requirements in timely and efficient fashion
• Organising logistics for inter-team and wider company collaboration events
• Act as a representative for workspace management, ensuring the team are supported with the equipment they need to carry out roles effectively
• Venue liaison for events, meetings, visits
• Ownership, management and standardisation of the Transformation Teams/SharePoint site
• Ad-hoc generic Project Manager support as required with the other members of the Transformation office. Take on moderate project management duties as part of own development.
• Responsible for handling sensitive and confidential information relating to key strategic projects.
• Responsible for raising Purchase Orders, working with the PIAT system to capture all necessary data.
• Responsible for working closely with own stakeholders within the Transformation Office, ensuring that needs are identified and action taken quickly in response.
• Works in a methodical and organised manner, manages workload efficiently so that required tasks are done at the right time and with accuracy
• Delivers what is required to get the job done to required standard and on time. Takes pride in their work and makes an effort to avoid inefficiency

Key Interactions and engagement as part of role:

• Project Delivery Lead and Project Managers – Transformation Office
• Enterprise PMO Manager – Transformation Office
• Change Manager – Transformation Office
• Strategy Office
• Digital Transformation Office
• Technology PMO
• Business Stakeholders
• ABF

Personal Attributes:

• Highly organised, detail-oriented, possessing the ability to effectively prioritise projects and deliverables whilst meeting deadlines set by management
• 3+ years experience in a fast-paced office environment
• Excellent planning and organisation skills, ability to multi-task, plan and prioritise work schedule for self and team and work within agreed timescales
• Excellent attention to detail and an ability to analyse and interrogate high volumes of data as well as demonstrating an ability to focus on higher level overview
• Proven ability in managing sensitive matters whilst ensuring all Primark information remains confidential to the business
• Be a collaborative team player with excellent interpersonal/communication skills, while demonstrating high levels of emotional intelligence and possess the ability to push back with professionalism. Proven ability in developing effective working relationships across all levels of the organisation
• Operates with a high level of integrity, diplomacy, tact and professionalism
• Effective and persuasive presentation skills, including the ability to present complex information in an understandable manner to all areas of the business
• Ability to lead, influence and coach others
• Sound judgement, unquestionable ethics and integrity with high degree of transparency and trust
• Supportive and collaborative team-player. Supports the decisions and work of colleagues and learns collectively from failure or mistakes.
• Written and spoken work contributions are clear and concise
• Active interest in personal development, recognising own strengths and weaknesses and areas for improvement
• Takes responsibility for ensuring own development needs are reviewed and met. Seeks and responds to feedback
• Have a good level of business acumen and a genuine interest in the retail industry
• Proficient in MS Word, Excel, Outlook, and PowerPoint
• Ability to work in a team environment
• Experience in working as part of a diverse and geographically dispersed team