The role involves supporting the Assistant Company Secretary in providing professional corporate governance and secretariat services to the Chair, Board of Directors and Board Committees of AIB Group plc, Allied Irish Banks p.l.c., and promoting best practice in corporate governance in line with AIB’s policies and guidelines, regulatory, statutory and listing requirements, company law and market practices.

Main responsibilities:

• Work with the Assistant Company Secretary to help provide professional corporate governance and secretariat support and advice to the Board of Directors of AIB Group plc and Allied Irish Banks, p.l.c. and subsidiaries;
• Assist the Assistant Company Secretary on all aspects of support to the Nomination and Corporate Governance Committee, Remuneration Committee and other designated Board Committees including planning, organising and attending meetings, agreeing the work programme and agendas, scheduling items for consideration in accordance with the Group’s strategic priorities, organising clear and appropriate papers and preparing detailed, fit for purpose minutes so that fiduciary and banking requirements are met;
• Manage schedules of agenda items and action logs in respect of Board Meetings and Board Committee Meetings, ensuring agenda items are appropriate for discussion at the relevant fora, following up to ensure that all decisions are executed and that corporate governance requirements are met;
• Work with the Assistant Company Secretary to ensure that the Board members are aware of and compliant with their corporate governance obligations and relevant market listing requirements and monitor and advise the Board on the adoption of changes in corporate governance, regulatory and statutory requirements of relevance to the role of the Company Secretary’s Office and the functioning and operation of the Group and its Board and Committees;
• Support the Assistant Company Secretary in the updating and maintenance of relevant Corporate Governance owned policies and Frameworks as well as providing advice on and ensuring compliance with Board-approved and relevant internal policies;
• Provide professional corporate governance and secretariat support to the Market Announcements Committee (“MAC”) and other Committees as required;
• Provide ongoing advice, guidance, support and maintenance to ensure the Corporate Governance Website remains relevant, fit for purpose and meets the changing requirements applicable to AIB;
• Work with the Assistant Company Secretary and Deputy Company Secretary to ensure the corporate governance inputs to the Annual Report  are appropriate and in line with regulatory requirements and best practice;
• Work with the Assistant Company Secretary and Deputy Company Secretary to manage the process for delivering and on-boarding new directors in support of the Nomination and Corporate Governance Committee and in line with Board approved Policy; ensure provision through HR and others of an appropriate training and development programme for both internal and external director appointees;
• Work with the Group Company Secretary, the Deputy Company Secretary, the other Assistant Company Secretaries and the wider Corporate Governance team in fulfilling the broader accountabilities of the Office in an enhanced controlled environment;
• Act in place of and support the other Assistant Company Secretaries as required.

Who are we?

We’re AIB. A strong Irish bank packed with purpose - to back our customers to achieve their dreams and ambitions. That goes for our employees too. We’re made of small teams where you have the chance to shine.

Why join us?

We are excited about how we have changed our focus. We want to be at the heart of our customers’ financial lives by giving them an exceptional experience. We are building a culture that breaks the conventions of what our customers and employees expect of a bank.

1. 3-4 years’ experience gained from working in a company secretarial role or function in the recent past. The ideal / advantageous context for this experience would be a financial services, regulated environment.  Experience gained within a listed company would be equally advantageous.
2. Strong communication and stakeholder management skills, confidence and ability to influence stakeholders.   
3. Ability to work efficiently under pressure, in a fast paced environment and manage competing priorities with tight deadlines.
4. Ability to work collaboratively with others to achieve shared objectives.   
5. Experience in business, finance, risk, legal or other support and control functions with a broad understanding of AIB’s core businesses and operations.
6. For this role, there is a preference for professionally qualified candidates (ideally ICSA, ACA, ACCA, CIMA, or relevant post-graduate legal or business qualifications) or candidates undergoing, or about to commence, relevant exams.