Irish Life is seeking to recruit for a Facilities Project Assistant role, this will be based on site in Abbey Street Campus, Lower Abbey Street, Dublin 1.

Job Purpose

The purpose of this role is to assist and support the successful delivery of an organisational project. Working closely with Facilities Management (FM), the role will be focused on ensuring stakeholder engagement and fulfilment for all aspects of work streams involved with the changes in environment. The role holder must have the ability to deliver stakeholders requirements while offering solutions to issues within sometimes tight and fluid deadlines. 

Key Accountabilities

• Overall responsibility for multiple project work streams, accountable for completion and updating of all required project documentation and execution of required work within budget and set timeframes.
• Provide required documentation to contractors and Facilities Staff to facilitate moves, ensuring project requirements are clarified with Stakeholders.
• Completion of tender documentation as required.
• Oversight of contractors and FM work associated with project work.
• Ensure that project work is completed with minimal disruption and is fully integrated into operational areas.
• Ensure that all project work is completed within required Health and Safety legislation.
• Carry out all required clerical and administration tasks including weekly/monthly reports to include metrics in accordance with Facilities schedules and within agreed service levels.
• To maintain a quality service, ensure value for money from suppliers, while ensuring continuity of supply.
• Support the Facilities Management Managers as required.

Behavioural Competencies

Drive for Results

Communication and Influencing

Planning and Organising

Problem Solving and Decision Making

Operational Excellence and Process Improvement

Building and Maintaining Relationships

The company reserves the right to draw up a shortlist as part of the selection process.
 

Desired Knowledge / Experience / Skills

•    A recognised Qualification in Facilities/ Project Management is required.
•    Proven experience within a similar role (ideally 2 years plus experience.)
•    AutoCAD experience highly desirable.  
•    Excellent presentation skills, written and verbal communication. 
•    Strong influencing and collaboration skills with a team work mind-set.
•    Be flexible and have the ability to work on own initiative under pressure to tight deadlines. 
•    Competent in full suite of Office Products including Microsoft Project.
•    Must be over 25 years of age with a full clean driving licence (To comply with company Insurance policy).