Software Developer/ Engineer/ Architect

Personal Assistant to CEO

This is an exciting opportunity for an experienced and highly organized Executive Assistant, with a talent for building strong working relationships to provide critical and comprehensive support to our Chief Executive Officer.

The position requires a savvy individual with a strong work ethic and good communication skills.

The ideal candidate will have a broad range of executive level support knowledge, which will include advanced level Microsoft Office experience.

The ideal candidate will need to be well organised, detail oriented, and trustworthy in terms of maintaining the highest level of confidentiality. You will need to be able to work under pressure with changing priorities and deadlines. You will also exhibit good written and verbal communication, and the ability to working independently in a challenging and fast paced environment.

Requirements

  • Acting as the first point of contact to our CEO, dealing with correspondence, monitoring email and screening calls that come through from main reception
  • Complex diary management and international travel arrangements
  • Booking of travel, hotel, transport and preparing travel packs
  • Meeting/event coordination, including minute taking and conference calls
  • Arranging catering and coffee runs for CEO meetings
  • Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Prepare and edit correspondence, communications, presentations, spreadsheets, and other documents
  • To undertake specific areas of responsibility and special projects, as required, to support the CEO
  • Provide administrative support including preparation of presentations, collating data and creating reports, printing, filing etc.
  • Effective tracking and communication
  • Identify and resolve issues proactively
  • Organise internal and external C Suite and Leadership events
  • Organise lunch for internal and external meetings
  • Greeting of clients and ensuring a seamless experience while onsite
  • Finance duties to include raising of POs and credit card reconciliations
  • Office based role, will be required to be onsite to work closely with the CEO
  • Minimum 3-4 years’ experience
  • Outstanding written and oral communication skills
  • Excellent interpersonal, time management and organisational skills
  • An understanding of confidentiality issues
  • Adaptability and flexibility
  • Capacity to work under extreme pressure and meet tight deadlines
  • Ability to multi-task & prioritise
  • Excellent use of Microsoft Suites
  • Team player and ability work on own initiative